Club Rules

1. The Club to be formed of Principals of Auctioneers, Valuers, Surveyors, Architects, Solicitors, Gaugers, Representatives of Brewers, Wholesale Beer, Wine, Spirit and Mineral Merchants, Executives of multiple licensed retail operators with two or more permanent outlets and Estates Managers, all of whom are concerned directly or indirectly in the arrangement for, or are required to attend changes of, licensed premises in their business or professional capacity.

  • (1a) Membership is not extended to those resident upon Licensed premises.
  • (1b) Membership is not extended to those who personally conduct the business of a Publican.

  • (1c) Membership and cessation of membership is at the strict discretion of the Committee.

2. As and when vacancies occur, applications for Membership shall be made on the form as presented on this website and shall be completed by the applicant, his/her proposer and seconder. Application forms shall be submitted electronically to the Secretary and at the discretion of the Secretary shall be included on the agenda for the next General Committee meeting of the Club. The ballot shall take place during the General Committee Meeting at which the Application was presented. If there shall be two or more Objections, then the Application shall be referred to the Executive Committee who shall then decide whether to admit the Applicant. The Executive Committee's decision shall be final.

3. No ballot to be taken unless at least 4 General Committee Members are present.

4. The Club shall be limited to one hundred and thirty five Members in addition to Honorary Members and Members of twenty five years standing, who shall be Senior Members.

5. There shall be a Country List over and above the limited Membership of one hundred and thirty five and Senior and Honorary Members.

  • (5a) Upon retirement from his/her main occupation a Member shall be eligible for inclusion in the Country List provided that the Member has been a full Member for at least 10 years.
  • (5b) If upon retirement an eligible Member requests by letter or email to the Hon. Secretary he/she shall be placed on the Country List.

  • (5c) Such Country Members will receive the usual summons to attend meetings of the Club, and may comment but shall not be entitled to vote.

  • (5d) Such Country Members shall pay the usual dining fee upon attendance as may be payable by full Members.

  • (5e) Nothing in this rule shall preclude a retired full Member from remaining a full Member by paying his/her annual subscription.

  • (5f) Nothing in this rule shall preclude a full Member from inviting a Country Member as a guest and paying the usual dining fee.

  • (5g) Rule sixteen shall not apply to Country Members.

  • (5h) Such Country Member shall be required to pay a reduced annual subscription as determined by the Committee.

6. It shall be a condition of Membership of the Club that every Member (apart from Country Members & Ladies) shall purchase a Club tie at a cost to be decided by the Committee.

7. Any Member wishing to resign his/her membership of the Club must give notice in writing to the Hon. Secretary of his/her intention so to do prior to 31st December in each year, otherwise he/she shall be responsible for the following year’s subscription.

8. There shall be a Membership entrance fee as may be from time to time fixed by the Committee.

9. There shall be an annual subscription at an amount as may be from time to time fixed by the Committee. The subscription shall become due on each successive January 1st and shall apply to the Club’s financial year as referred to in rule 15.

10 Every Member shall have access to a copy of these Bye Laws, by accessing the Club website, and the same shall be binding upon all .

11. The Club with the unanimous approval of those Members present at an AGM may elect Honorary Members from within the body of the Club.

12. The Club shall have a President and such position shall be by election of the Members.

13. The Executive of the Club shall consist of The President, the Hon. Secretary, and the Hon. Treasurer.
The General Committee shall be comprised of the Members of the Executive Committee plus a minimum of four Committee Members. The Committee Members shall each be elected annually, but every year at least one Committee Member who is the longest serving Committee Member shall stand down.
The Quorum for General Committee meetings shall be a minimum of six Members, plus the Chair. The Chair shall not vote on any decision except to break a tied vote. The Executive Committee may appoint ad hoc members to the General Committee as and when required, to ensure a quorum is present at General Committee meetings.
The General Committee will meet at least once a year, prior to the Club's Annual General Meeting.

14. Once a year three Auditors shall be elected from the Members to investigate the accounts of the Club and report thereon at the first meeting of the Club held in every year.

  • (14a) The elected Auditors shall be ex-officio officers of the Club for the year.
  • (14b) Having been elected as an Auditor, no Member shall be elected again as an Auditor until a period of at least 5 years has elapsed since the previous election.

15. The Club’s financial year shall end on the 31st day of December of every year.

16. A Member shall preside as the Meeting Chair for one meeting of the Members and he/she shall be taken in strict rotation from those full Members who have not previously taken the chair. Dispensation from this rule shall be only at the discretion of the Committee.

  • (16a) All prospective member shall be required to confirm by returning to the Hon Secretary confirmation that they will abide by this Rule when required to sit as Chair by rotation.
  • (16b) A prospective Chair shall be required to attend at least one Meeting and Dinner during the two years’ prior to his/her Chair occupation.

  • (16c) Any Member not wishing to preside as Chair shall be required to inform the Secretary at least one year prior to his/her otherwise intended Chair occupancy.

17. The Club shall meet with its invited guests in the Spring and at the end of November or in December, as a Winter Meeting, of every year. A President’s Members' Only evening/lunch shall also be held in the Summer, which all Members, including Country and Honorary Members, may attend.

18. Every Member who shall wish to stop for dinner shall pay at least seven days prior to the meeting such charge as may be fixed by the Committee as his/her proportion of the expenses.

19. The Chair and every Member shall have the privilege of inviting guests to the Spring and Christmas dinner, upon payment of such charge as may be fixed by the Committee. Payment to be made in advance at least seven days prior to the dinner. The President's Summer Meeting is held in conjunction with the Club's Annual General Meeting and is therefore restricted to Members only.

20. The qualifications for attendance as a guest shall in principle be those as for Membership in rule 1, (1a) and (1b). Others may attend, when invited by a Member as his/her guests, whose trade or profession is in no way connected with the licensed trade.

21. The Hon. Treasurer shall hold the cash of the Club and dispose of same as directed by the Committee.

22. The Hon. Treasurer and the Hon. Secretary shall have the power to make arrangements for meetings, dinners etc of the Club and to examine and discharge all accounts.

23. None of these Rules can be altered or any new Rule be instituted without due notice being given prior to the Annual General Meeting Club and the same inserted in the next summons.